Updating your society's details on the register

How to let us know when things change

When details about your society change – such as your address, or the names and details of your elected officers – you’ll need to let us know, so the register can be updated.

You can do this online, following the steps below; or manually, by completing the required form and returning it to us by post or email.

Your addresses

You’re legally required to tell us when your registered office address changes.

We’ll also need a current address for communication. While not mandatory, this allows us to contact you easily when we need to.

Your elected officers

Most societies’ rules require the election of officers at an annual general meeting. If your officers change, it’s a good idea to notify us; however, you’re not obliged to do so by law.

Authority to update a society’s details

To amend your details using our online service, you must have:

  • a RealMe® login
  • an online services account with the Companies Office
  • authority to manage information on behalf of your incorporated society.

RealMe logins and setting up your online services account

Confirming your authority to manage information

How to update your address details online

  1. Log in to your online services account.
  2. On the dashboard, select the incorporated society you wish to update from 'My Businesses'.
  3. On the 'View Details' page, select the 'Addresses' tab, and click the 'Change Addresses' button.
  4. Add the new address, and insert this in all other relevant fields.
  5. You can also update your address for communication, contact email address, and phone number for the society.
  6. Complete the signatory details and click 'Submit'.

How to update your officer details online

  1. Log in to your online services account.
  2. On the dashboard, select the incorporated society you wish to update from 'My Businesses'.
  3. On the 'View Details' page, select the 'Officers’ tab, and click the 'Change Officer or Contact Details' button.
  4. To add an officer, click the ‘Add an Officer’ button.
  5. To edit the details of a current officer, click the ‘Edit Officer’ button next to their name.
  6. To remove an officer, click the ‘Remove Officer or Contact’ button next to their name.
  7. Complete the signatory details and click 'Apply'.

How to change your addresses or officer details manually

  1. Download Form IS3 – Update contact details for an incorporated society.
  2. Let us know what needs to change.

Send your completed form to us.

By post to —

Companies Office
Private Bag 92061
Victoria Street West
Auckland 1142

or by email to processing@companiesoffice.govt.nz

Log in and update details for a society online OR Download Form IS3 to file manuallyPDF 167 KB

Related articles

All help topics

Getting started on the register 6 guides

Find out about incorporated societies and the Incorporated Societies Register, and what's needed to register and maintain an incorporated society in New Zealand.

Searching the Incorporated Societies Register 2 guides

Find out how to search our registers for information about incorporated societies, and other business entities

Starting an incorporated society 4 guides

To incorporate a society in New Zealand you must submit an application, along with the required documents, and pay a registration fee.

Running your incorporated society 7 guides

Once you've registered your incorporated society, you'll need to maintain it by keeping your details up to date, filing annual financial statements, and meeting your other legal obligations.

Keeping society details up to date 8 guides

Once you've registered your incorporated society, you'll need to file annual financial statements and update other society details when they change.

Ending an incorporated society 2 guides

When an incorporated society reaches the end of its 'life', it must be wound up and removed from the register. There are two ways this can be done – by dissolving the society, or having it liquidated.

Restoring an incorporated society to the register 2 guides

An application can be made to us to have an incorporated society restored to the register, by the society itself, or by a creditor. You'll need to provide evidence to support your application.

Forms and fees 3 guides

Forms you'll need to register your incorporated society and keep it up to date, along with a schedule of fees payable.

Managing your online account 6 guides

Your online services account allows you to update and manage personal and organisation account details from your online dashboard.