Updating your society's details on the register

How to let us know when things change

When details about your society change – such as your address, or the names and details of your elected officers – you’ll need to let us know, so the register can be updated.

You can do this online, following the steps below; or manually, by completing the required form and returning it to us by post or email.

Your addresses

You’re legally required to tell us when your registered office address changes.

We’ll also need a current address for communication. While not mandatory, this allows us to contact you easily when we need to.

Your elected officers

Most societies’ rules require the election of officers at an annual general meeting. If your officers change, it’s a good idea to notify us; however, you’re not obliged to do so by law.

Authority to update a society’s details

To amend your details using our online service, you must have:

  • a RealMe® login
  • an online services account with the Companies Office
  • authority to manage information on behalf of your incorporated society.

How to update your address details online

  1. Log in to your online services account.
  2. On the dashboard, select the incorporated society you wish to update from 'My Businesses'.
  3. On the 'View Details' page, select the 'Addresses' tab, and click the 'Change Addresses' button.
  4. Add the new address, and insert this in all other relevant fields.
  5. You can also update your address for communication, contact email address, and phone number for the society.
  6. Complete the signatory details and click 'Submit'.

How to update your officer details online

  1. Log in to your online services account.
  2. On the dashboard, select the incorporated society you wish to update from 'My Businesses'.
  3. On the 'View Details' page, select the 'Officers’ tab, and click the 'Change Officer or Contact Details' button.
  4. To add an officer, click the ‘Add an Officer’ button.
  5. To edit the details of a current officer, click the ‘Edit Officer’ button next to their name.
  6. To remove an officer, click the ‘Remove Officer or Contact’ button next to their name.
  7. Complete the signatory details and click 'Apply'.

How to change your addresses or officer details manually

  1. Download Form IS3 – Update contact details for an incorporated society.
  2. Let us know what needs to change.

Send your completed form to us.

By post to —

Companies Office
Private Bag 92061
Victoria Street West
Auckland 1142

or by email to processing@companiesoffice.govt.nz

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